Sabine Parish Clerk of Court
The Sabine Parish Clerk of Court is identified by the official clerk site as Shelly Salter. The office is the unified Clerk of Court for Sabine Parish, the parish recorder, the chief election official, and the custodian for major court and land record groups. The research file specifically distinguishes Sabine Parish from split-clerk states. A request for a Sabine Parish court file, succession record, traffic file, marriage license record, conveyance book, mortgage record, or certified copy should be routed through this one clerk office unless another agency created the record.
The Clerk's own history notes that Sabine Parish was created by legislative act on March 27, 1843, after being part of Natchitoches Parish. The office is largely self-sufficient through statutory fees rather than taxes, while the parish furnishes the facility and utilities. That local funding model explains why copy, subscription, filing, and certification fees appear throughout the Clerk's record process.
Sabine Parish Clerk of Court
Clerk: Shelly Salter
P.O. Box 419
Many, LA 71449
(318) 256-6223
Fax: (318) 256-9037
Monday-Friday, 8:00 AM-4:30 PM
The Clerk's online access page is the controlling local source for coverage dates, subscription costs, and eSearch warnings.
Sabine Parish Clerk Duties
The Sabine Parish Clerk of Court keeps a broad record set. The research names land records, marriage licenses, civil files, criminal files, probate records, traffic records, and elections. The office also provides forms, fee schedules, jury information, recording guidance, copy services, birth and death certificate information, and civil-probate charge review procedures. Since the Clerk is the court record custodian, the office is the main point for copies even when a hearing or judge action occurs in the 11th Judicial District Court.
- Maintains civil, criminal, traffic, probate, and succession case records.
- Records conveyance, mortgage, UCC, cancellation, and other land-related documents.
- Issues and indexes Sabine Parish marriage license records.
- Provides certified and conformed copies under the published fee schedules.
- Posts clerk forms, advance deposit schedules, and election or jury materials.
The Clerk's forms page groups many record tasks in one place.
Sabine Parish Clerk Online Records
Online access is strongest when a user first checks the local coverage table, then uses the Cott eSearch portal if the record type and date fit. The Clerk says users should choose "Login or Create Account" to reach eSearch. The public Cott landing page shows user ID and password fields, but the deeper case search screens were not reachable in the research without an account or subscription.
| Record type | Indices online | Images online | Older index tab |
|---|---|---|---|
| Civil suits | 1/1/1985 to present | 1998 to present | Not listed |
| Succession / Probate | 01/01/1920 to present | 1998 to present | Not listed |
| Criminal / Traffic | 07/01/1990 to present | 07/01/1990 to present | Not listed |
| Conveyance records | 1843 to present | 1843 to present | 1843 to 1963 |
| Mortgage records | 1843 to present | 1843 to present | 1843 to 1968 |
| Marriage records | 1843 to present | No images | Not listed |
The Sabine Parish Cott eSearch login is the local online records gateway.
Note: The Clerk warns online users to verify mortgage cancellations at the office because red book notations and older cancellation practice matter.
Request Sabine Parish Certified Copies
Certified copies are used when a plain printout is not enough, such as for court filing, title work, estate transfers, agency proof, or formal record submission. A person requesting a certified copy from the Sabine Parish Clerk should identify the record type and provide enough facts for staff to locate the item. Civil and probate charge questions or disputes must be in writing and mailed to the Clerk with the docket number and disputed charges.
- Identify the record group, such as civil suit, criminal case, succession, marriage, conveyance, mortgage, or traffic file.
- Gather the case number, party names, filing date or date range, book and page if known, and the exact document needed.
- Contact the Clerk at the courthouse counter, by phone, or by mail to confirm copy availability and fees.
- State whether a plain copy, certified copy, conformed copy, mortgage certificate, or exemplified certificate is needed.
- Submit payment and mailing materials when required, including a SASE or postage for mailed copies.
Sabine Parish Clerk Request Fields
Sabine Parish research did not locate a single universal copy-request form for every clerk record. The fields below combine the official eSearch login capture with the written-request details the Clerk gives for civil-probate charge questions and common copy practice. They should be treated as practical request fields, not as a quoted form title.
| Field | Required | Notes |
|---|---|---|
| Record type | Yes | Civil, criminal, traffic, probate, marriage, conveyance, mortgage, or other clerk record. |
| Case or docket number | When known | Required for written civil-probate charge questions or disputes. |
| Party names | Yes | Use full names and prior names where possible. |
| Date range | Recommended | Helps separate older index-only records from imaged records. |
| Copy type | Yes | Plain, certified, conformed, exemplified, or mail-out copy. |
| Return contact and postage | For mail | Mail-out copies require postage or SASE under the published fee notes. |
Sabine Parish Clerk Fees
The Clerk's fee information includes copy fees, certification fees, eSearch subscriptions, filing page costs, and civil-probate advance deposits. Published fee schedules can change, so a high-value request should be confirmed with the office before mailing payment. Still, the research gives enough local amounts to plan routine record searches and certified copy requests.
| Item | Amount or note |
|---|---|
| Copies | $1 per page |
| Copies mail out | $2 per page plus SASE or postage |
| Certified copy, civil/probate table | $5 |
| Certified recorded document copy | $10 plus copy fee |
| Conformed copy | $3 under civil/probate; $5 plus copy fee under recording page |
| Act of Congress / exemplified certificate | $5 |
| Notary fee | $10 |
| Daily eSearch subscription | $20 for 24 hours |
| Monthly eSearch subscription | $100 for 1 month |
| Annual eSearch subscription | $1,200 for 1 year |
The Clerk's recording and copy fee schedule is the source for recorded-document copy and recording details.
Sabine Parish Clerk Forms
Common Clerk materials include recording fee schedules, civil advance deposits, assumed-name certificates, cancellation forms, child support motions, civil case reporting, clerk's docket suit forms, the public court calendar, mortgage certificate requests, expungement forms, DWI expungement checklists, Act 342 marijuana expungement forms, UCC forms, and the affidavit of small succession. Mortgage certificate requests require a live ink signature under the research notes.
The Clerk also publishes jury information. The official Clerk jury page is separate from the 11th JDC juror page and gives local jury-related instructions.
Sabine Parish Clerk Filing Channels
Sabine Parish Clerk access channels include online eSearch, the statewide LCRAA portal for limited index research, in-person counter service, mail to P.O. Box 419, phone contact, and eFiling through Tybera. The statewide portal is described as access to conveyance and mortgage indices and marriage indices for participating parishes, but the Sabine Clerk states that document images are not available through that statewide portal.
The Clerk birth and death records page explains another narrow records role: the Clerk can help with certain vital-record requests, while Louisiana Department of Health remains the central vital records custodian.
